Sheraton San Diego Hotel and Marina
11-15 December 2016
Risk and Resilience: Viva la Revolución!
CALL FOR ABSTRACTS
2016 Annual Meeting
Society for Risk Analysis
The Society for Risk Analysis (SRA) (www.sra.org) invites your abstracts for presentations at the 2016 SRA Annual Meeting in San Diego, California, USA, 11‑15 December.
ABSTRACT SUBMITTAL HIGHLIGHTS
Abstracts must be submitted online by Monday, 23 May, midnight in New York, USA (9 pm in Hawaii, USA).
No exceptions beyond this date! Applies to poster, poster-platform, oral, and symposium abstracts.
For a proposed roundtable, the advance abstract must be submitted online by Wednesday, 27 April.
Please submit abstracts here: http://birenheide.com/sra/2016AM/form.php. This weblink can also be accessed via www.sra.org. (If you are unable to submit online, please contact the SRA Worldwide Secretariat at +1 703-790-1745, or by email at jrosenberg@BurkInc.com for assistance.)
The abstract text must not exceed 2,000 characters.
(The presentation title, authors, and affiliations are not included in this total.)
More details for submitting abstracts are provided later in this announcement.
NUMBER OF ABSTRACTS
Individuals may co-author any number of presentation abstracts but may only submit two as presenting author. Examples of two abstracts from a presenting author include: (a) one proffered and one invited oral presentation (e.g., for a symposium), (b) one proffered oral and one proffered poster or poster-platform presentation, or (c) two invited oral presentations (e.g., two symposia).
SESSION FORMAT OPTIONS
The SRA Annual Meeting consists of several types of sessions, described below. The Program Committee does its best to honor your preferred format, within space and schedule constraints. (Note that the poster session is 2 hours, while poster-platform, oral/symposium and roundtable sessions are 90 minutes.)
The Program Committee welcomes expanding the poster and poster-platform sessions – please consider this mode of participation.
Posters are grouped by subject and presented by authors in attendance during the poster reception (Monday, 12 December, 6-8 pm). The poster session is available to all registrants (thus promoting wider access to these presentations than the other session formats).
When submitting your abstract: If you prefer a poster presentation, please check that box.
In a poster-platform session, presentations are grouped by subject, and each presenting author highlights key aspects of their respective poster in a three-minute oral presentation, followed by questions facilitated by the session chair.
When submitting your abstract: If you prefer a poster-platform presentation, please check that box.
Oral presentations are grouped by subject and organized into topical sessions by the Program Committee. Each presentation slot is 20 minutes, for a 15-minute presentation and 5 minutes for audience questions facilitated by the session chair assigned by the Program Committee. Presenters are required to adhere to this time limit, as managed by the session chair.
When submitting your abstract: If you prefer an oral presentation, please check that box.
A symposium is a topical session organized by an individual who identifies the presenters for that session and their presentation titles, rather than relying on the Program Committee to assemble a topical session from individual abstracts. Unconventional formats, such as world cafes or open space deliberations, are encouraged. The more the audience is involved in symposia, the better! Note that the Program Committee considers these symposia as part of evaluating all abstracts submitted; they are not guaranteed as submitted, as an extensive number of individual submittals must also be considered in organizing each session across the full program. The symposium organizer and all presenters must submit their abstracts online. When submitting abstracts for a symposium, please check the oral presentation box. The steps are:
1. First, the organizer submits an abstract that describes the proposed symposium and lists each presenter, their email address, and the title of their presentation; the organizer automatically receives a symposium identifier (ID) from the online system.
2. Next, the organizer provides this symposium ID to each presenter in their symposium.
3. Last, each presenter lists this ID when submitting their individual abstracts for that symposium.
Important: ALL abstracts for a symposium – from the organizer and each presenter – must be received by the 23 May deadline. (Organizers should submit their symposium abstract before this date, to allow time to provide the ID to each presenter, to list when submitting their individual abstracts.)
A roundtable addresses a high-visibility topic of special interest in a 90‑minute panel discussion format. Only a small number can be considered per space and schedule constraints. The organizer submits an abstract that describes the topic and what the audience should expect to gain from the discussion; the organizer also lists the moderator, panelists, and their emails. This abstract must be submitted online by 27 April for Program Committee review (by 9 May) to assess as a roundtable or symposium, so if the latter is determined, it allows time for the team to submit symposium abstracts (if desired) by 23 May.
2016 ANNUAL MEETING PROGRAM PLAN
The 2016 Annual Meeting Program Committee will review all abstracts received by 23 May for acceptance and placement consideration. (Note that the Program Committee does its best to honor your preferred format, within space and schedule constraints; Program placement is not negotiable.) The Secretariat will notify presenters of the acceptance decision in July.
SUBMITTED ABSTRACTS FINAL
Abstracts accepted for the SRA 2016 Annual Meeting will be printed in the Program directly from your submission (as received on or before 23 May). Minor editing such as punctuation and grammar might be conducted by the Secretariat; you will not see a revised version of your abstract before publication in the Program. Note that the Program Committee expects that each abstract will have the approval of the author’s management prior to being submitted.
Important: Under no circumstances can an abstract that has been submitted for presentation be changed. The Program Committee regards a submitted abstract as a commitment to present. The Program Committee also regards cancellations, particularly after the abstract has been accepted, as incompatible with good professional conduct. If extenuating circumstances prevent the presenting author from making the presentation, it is that author’s obligation to find an alternate presenter and to contact the session moderator or program co-chairs, as well as the Secretariat, about the change.
REGISTRATION DEADLINE FOR PROGRAM INCLUSION
Presenters must register for the 2016 SRA Annual Meeting (and pay the registration fee) by the preregistration deadline of 1 October to ensure their abstract is included in the Final Program.
(This applies to roundtable presenters as well, to ensure the Final Program includes that roundtable.)
ADDITIONAL DETAILS FOR SUBMITTING YOUR ABSTRACT ONLINE
Type each author’s name in a distinct author box, last name followed by first and middle initials (initials are capitalized with no space between).
Example: Zimmermann, AR (Author Box 1)
Burk, BJ (Author Box 2)
Schock, D (Author Box 3)
Type the main name of each author’s organization in a distinct affiliation box corresponding to that author. Capitalize the first letter of each main word as shown in the examples.
Please DO NOT include the Department name in this box.
Examples: Texas Tech University
Type the presentation title in the title box, capitalizing only the first letter of the first word.
(Acronyms are also capitalized, as indicated.)
Examples: Model averaging: a valuable tool
SUNDS, a multi-criteria decision analysis methodology for nanotechnology
Enter only the single-paragraph body of the text in the abstract box. There should be no margin at the top, and all text should be flush left. The total number of characters in the abstract text is limited to 2,000. (The abstract will be published in the Final Program as submitted.)
You must list at least one keyword and no more than five.
The Program Committee uses keywords to assist in placing the abstracts in sessions.
PREFERRED PRESENTATION FORMAT
Check the appropriate box to indicate your preference. (Please recognize that if your abstract is selected and you have indicated an oral preference, there is no guarantee this preference can be accommodated, depending on schedule and space constraints. Note only a limited set of roundtables can be considered.)
Poster Poster Platform Oral Presentation (individual, symposium, roundtable)
The Program Committee for the Annual Meeting includes representatives from all SRA Specialty Groups. You must identify a primary Specialty Group so your abstract can be appropriately distributed for review by the Committee. You also have the option of indicating additional Specialty Groups beyond your primary selection, for consideration by those Groups as well.
Important note for students and young professionals:
Selecting one or more of these Specialty Groups will determine which one(s) consider you for a Merit or Travel award. (More information about these awards is provided later in this announcement.)
The SRA Specialty Groups from which to select primary, additional, and cross-cutting affiliations are:
Applied Risk Management Foundational Issues in Risk Analysis
Decision Analysis and Risk Microbial Risk Analysis
Dose Response Occupational Health and Safety
Ecological Risk Assessment Risk Communication
Economics and Benefits Analysis Risk & Development
Emerging Nanoscale Materials Risk Policy and Law
Engineering and Infrastructure Security and Defense
Exposure Assessment Other (includes cross-cutting, multiple)
ABSTRACT RECEIPT AND ACCEPTANCE
After submitting your abstract, YOU WILL RECEIVE AN E-MAIL FROM SRA ACKNOWLEDGING RECEIPT OF YOUR ABSTRACT. IF AN EMAIL CONFIRMATION IS NOT RECEIVED THAT MEANS YOUR ABSTRACT SUBMISSION DID NOT GO THROUGH. (In this case, please resubmit.)
In July, the Secretariat will inform the presenting author by email of acceptance or rejection of their abstract. Notification of acceptance will include the day, time, and presentation format, as well as a unique abstract ID. Please keep your ID because it MUST be used when registering for the meeting. Registration materials will be emailed to confirmed speakers in September.
All persons attending the Annual Meeting (including all presenters) are required to pay the appropriate registration fees as indicated on the registration form. Presenters must register by the preregistration deadline, 1 October, to ensure publication of their abstract in the Final Program.
AWARD OPTIONS FOR STUDENTS AND YOUNG PROFESSIONALS
SPECIALTY GROUP STUDENT MERIT AWARD
Each Specialty Group can grant a merit award to a student who has identified that Specialty Group as either a primary or additional Specialty Group when submitting their abstract. Awards range from $100 to $500 and include complimentary registration for the Annual Meeting. For a Specialty Group to consider a student for their merit award, the student must select that Specialty Group when they submit their abstract (via the online submittal form) by the 23 May deadline. The student must select at least a primary Specialty Group, and the student can also select one or more additional Specialty Groups. The student need not be a member of the Specialty Group to select it as either a primary or additional group.
STUDENT AND YOUNG PROFESSIONAL TRAVEL AWARD
A limited number of travel awards are available to eligible students and young professionals (defined as those graduating within the last two years) to help defray costs. This award provides complimentary registration for the 2016 Annual Meeting plus travel support that generally ranges from $150 to $500. Any student or young professional wishing to apply for a travel award must make this request in writing and must submit an extended abstract (1,000 words) in addition to the standard abstract. The brief written request should include a description of how involvement with SRA activities plays a role in the applicant’s career objectives. Applications are encouraged from students and young professionals across each regional organization toward broadly diverse participation. If SRA cannot fund all the requests, awards will be made on the basis of abstract quality, as determined by the Program Committee for the Annual Meeting. The deadline for submitting the standard abstract, extended abstract, and travel award request (all via the online abstract submittal form) is 23 May. To receive this award, the student or young professional must commit to working a four-hour shift at the 2016 Annual Meeting (e.g., assisting at the registration desk) and must become a 2017 SRA member. (The 2016 dues of $75 for students and young professionals are included in this award.)
INTERNATIONAL TRAVEL AWARD
The Society is making limited resources available to non-US participants (students and non-students) to help defray travel costs for the 2016 Annual Meeting. Interested individuals must complete the International Travel Award request form when submitting their abstract. Consideration will be based on acceptance of an abstract for presentation at the meeting and on demonstrated financial need. The deadline for submitting an award request (via the online abstract submittal form) is 23 May. Non‑US students and young professionals are encouraged to apply. To receive this award, the applicant must become a 2017 SRA member. The award includes complimentary registration for the 2016 Annual Meeting (including 2016 dues) plus travel support that generally ranges from $250 to $700.
Important eligibility notice:
The Society has long maintained a policy of one travel award per individual across all categories (Specialty Group student merit award, student/young professional travel award, and international travel award). Thus, anyone who has received a travel award in the past to attend an Annual Meeting is not eligible to apply for a second travel award. However, a second year of support can be requested in the form of a waiver of the Annual Meeting registration fee (at the discretion of the Program Committee for the Annual Meeting), not to exceed two complimentary registrations. The purpose of this policy is to allow the Society to continue to support new members.
2016 PRELIMINARY PROGRAM: THE REST OF THE DETAILS
The preliminary program will be posted on the SRA website (http://www.sra.org/events) in early September, and it will include information on preregistering for the meeting and hotel reservations. (The Final Program will be available online and at the meeting in December.)
Computer projection of PowerPoint slides is the format for oral presentations. You will be required to submit your presentation ahead of time. Complete submission guidelines will be available online. Please be aware that a large number of submissions selected will be presented as posters. Poster board dimensions are: 8 ft wide x 4 ft high. Poster presenters must be available at the designated session time.
The meeting will be held at the Sheraton San Diego Hotel & Marina in San Diego, California. The Sheraton is conveniently located near San Diego International Airport (SAN), and it is within a few miles of many of San Diego’s best attractions (http://www.sheratonsandiegohotel.com/).
Educational workshops will be offered on Sunday, 11 December (the day before the regular meeting sessions) and Thursday, 15 December (the day after the regular meeting sessions). These educational workshops are either ½ day (4 hours) or full day (8 hours), as defined by the organizer. (Prospective organizers can find information here: http://www.sra.org/conferences-and-workshops.) Proposals for these workshops are evaluated by the SRA Conferences & Workshops Committee, not the Annual Meeting Program Committee. To be considered for the 2016 Annual Meeting, workshop proposals must include a syllabus and a budget and must be submitted via the SRA website. For complete submission instructions, please visit http://www.sra.org/conferences-and-workshops. The deadline for organizers to submit their 2016 workshop proposals is 23 May. The set of workshops proposed for the 2016 Annual Meeting will be identified on the SRA website in summer 2016. Note that students and young professionals can register for an educational workshop for only $35, when registering online by 1 October.
Additional important information: These workshops are proposed by organizers as a service to the Society, in accordance with the criteria provided at http://www.sra.org/conferences-and-workshops. For a workshop to be offered, it must first meet the criteria, and further, it must achieve a minimum number of registrants by a specific date before the Annual Meeting (to assure SRA does not incur a loss by offering that workshop). For this reason, when registering for a proposed workshop (via the online registration form, which will be available on the SRA website in summer 2016), each registrant will be asked to identify their alternate selection(s) from among the set of workshops proposed. Workshops that do not meet their minimum number of registrants by 1 November will not be selected for the 2016 Annual Meeting Program, and those who registered for that workshop will be offered an alternate selection. (Thus, anyone particularly interested in a certain workshop is encouraged to invite others to register for that workshop, to help assure it meets its registrant threshold and is thus selected for the 2016 Annual Meeting Program.)
SPONSORS AND EXHIBITORS
We welcome sponsors and exhibitors! Booth space is available for companies or individuals interested in promoting their risk-related products or services to SRA 2016 Annual Meeting attendees. For further information, please contact Jennifer Rosenberg at jrosenberg@BurkInc.com or +1 703-790-1745.
Please contact the SRA Worldwide Secretariat at Society Headquarters in McLean, Virginia, USA:
Jennifer Rosenberg, by email at jrosenberg@BurkInc.com, or by phone at +1 703-790-1745.